Job Description
The receptionist role is to provide efficient and responsive support as required to fulfil the administrative needs of the office and provide assistance whenever necessary to the support team.
Other key responsibilities will include:
- Answer incoming phone calls and direct them to the respective team member.
- Greet and assist visitors to the office and respond to any walk-in queries.
- Ensure visitors entering work are provided with visitor’s badge (check in, check out logging).
- Manage reception parking card (check in, check out logging).
- Manage courier of documents. Receive, sort, and direct courier packages and/or mail correspondences to the respective team member and maintain correspondence logging on the system.
- Assist in networking events registration.
- Order and maintain office stationaries and other consumables for UAE offices.
- Schedule and maintain meeting room bookings.
- Monitor office cleaning and maintenance staff to ensure proper office upkeep.
- Arrange travel and accommodation bookings.
- Create, maintain, update and circulate internal employees’ contacts directory.
- Other duties as requested by the Management
About you:
You will have previous experience of working within a similar administrative position which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities
Also required:
- Good communication skills including fluency in English (oral and written) is mandatory
- Good IT skills including experience MS Office (including word, excel and PowerPoint)
- Able to work in an organized manner and maintain efficient book keeping
- Able to use office equipment (scanners and printers).
- Self-managed and proactively seek out work
- Detail-oriented and professional demeanor
- Experience of working in a busy corporate environment, meeting tight deadlines
